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(Solution) CIPS Advanced Level Final Project Proposal
(Solution) 5C003 With reference to the CIPD Profession Map, appraise what it means to be a people professional. (AC 1.1)
(Solution) CIPS New Developing Value Through Procurement & Supply; Managing Expenditures with Suppliers (PDV)
In these modules “Developing value through procurement and supply and managing expenditures with suppliers”, a report is developed focusing on procurement supply and management (PS&M) function to achieve value for money outcomes.
The organisation of focus is Qatar Railways Company (QRC) in sourcing for catering services. Part of this report also entail evaluating approaches of management of costs for the catering services. The data used to generate the findings in this report has been sourced by use of internal documents in QRC, available research from reputable sources and suppliers analysis.
Further, various theories and models have been used from CIPS Module notes and guidance (STEEPLED, Mendelow, Kraljic and Suppliers Preferencing and more ) to generate appropriate findings.
The main findings in this report evidence that QRC works with many stakeholders for success in their PS&M and specifically sourcing for catering services. Further, with QRC operating in a competitive oligopolistic market environment, achieving value for money outcomes in their PS&M operations is essential.
The major findings is that the organisation uses a strategic approach in achieving value for money outcomes. The approach has its advantages and disadvantages with areas of improvement identified in the recommendations. From the identified findings of analysis, a set of gaps have been identified which can be managed by identified recommendations;
- Pursue detailed analysis of stakeholders positioning to ensure overall interests are prioritised
- For catering services, engage different potential suppliers to avoid monopolistic demand and supply hindering competitiveness
- Engage PS&M experts and specialists to acquire knowledge on improving value for money outcomes
- Reviewing budgetary allocation in catering services sourcing and include modernisation of their sourcing
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(Solution) CIPS PIN RCU Driving value through procurement and supply;Managing expenditures; Developing contracts; Sourcing essentials; Negotiation in procurement and supply
An organisation's Supply and Procurement Management (PS&M) department has a formal negotiation plan that was created for this integrated module assignment.
The organization that will be discussed is Royal Commission of AlUla (RCU), which is a front-runner in Saudi Arabia when it comes to commissioning of infrastructure and visitors facilities which underpin AlUla future success while at the same time protecting natural beauty and historic sites.
Within this study, the category of procurement for IT Systems has been recognized. Relevant insights into the negotiation strategy have been offered via reflection on information from the following areas: managing expenditures, negotiating in procurement and supply, sourcing necessities, developing contracts, and driving value through purchasing and supply.
Various tools such as STEEPLE, SWOT analysis, Porter's 5 Forces, and the Mendelow Matrix are utilized. When formulating the strategy for the negotiations, stakeholders were considered. Since RCU is a procurement organization, the rationale for this is that they aim to improve tourism and archaeological sector services provided to government institutions while also achieving cost savings.
Government funding in tourism has been decreased due to the worldwide economic downturn that followed the COVID-19 pandemic. Consequently, RCU has few options when it comes to available resources. Therefore, it is critical that they negotiate value for money with their stakeholders.
In order to ensure a successful operation, it is necessary to work on a detailed negotiating plan. Their respective sourcing strategies, predetermined terms and conditions, and relationships with stakeholders are all part of the negotiation strategy.
The necessity of creating the negotiation strategy is dictated by the results and conclusions of this integrated assessment. To do this, one must properly plan, test, propose, negotiate, agree, and conclude the process.
Stakeholder relations are vital in different strategies and phases of the negotiation, according to the acquired findings. In addition, for RCU to maximise their competitive advantage in sourcing IT Systems, they would accomplish BATNA and MLA for the proper outcomes.
Several gaps have been observed that are in accordance with the findings and recommendations in this research. These shortcomings highlight the need of implementing these suggestions to address them.
One of them is making sure that all relevant parties are included in the planning process by incorporating current technology.
Additionally, in order to prevent conflicts of interest, it is necessary to incorporate explicit documentation. That is in conjunction with process-specific, market-driven bargaining strategies.