(Solution) CIPS PDV- Driving Value through Procurement and Supply; Managing Expenditures with Suppliers
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- In this report, it has identified IT spend category and its relevance to different stakeholders in RCU organisation.
- Through an active prioritisation of the Royal Commission for AlUla (RCU), the best practice in the organisation has been noted for an active evaluation.
- Further, through pursuing brief market analysis, the scope of PS&M provision of value for money outcomes have been generated. The identified spend category for RCU entail the Information
- Technology (IT) which has been increasing in budgetary allocation over the years ensuring it is appropriately positioned in the active organisation operations.
- This has been evaluated to note on the value of money outcomes by leveraging on tools such as Porter’s 5 Forces, STEEPLE analysis, SWOT and Mendelow Matrix analysis among others.
(Solution) CIPS PIN Final Assessment Negotiation in procurement and supply
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- In this integrative assessment for Corporate Award Program establishes it has provided a formal commercial negotiation for Occidental of Oman operating in oil and gas industry.
- Commercial negotiation plan has been developed by reference to data, factual information and CIPS tools. HSE and chemicals portfolio spend category has been identified and evaluated in-depth to come up with an appropriate negotiation plan.
- The importance of identifying the HSE and Chemicals are informed by the previous COVID-19 pandemic which has informed on the need for adopting healthy business environment which is free from any infections.
- Further, coming from the pandemic where the level of business operations had significantly reduced and the organisation need to restart their operations by cleansing their systems and machines. In this case, the need for HSE and the chemicals portfolio in Occidental of Oman has been in an upward trajectory.
- For negotiation successful implementation, Occidental of Oman involves professionals, terms and conditions initiated, holistic readiness and streamlined procurement and supply chain approaches. This is with good forecast and plans being core for guaranteeing customers services delivery on time.
- From the analysis, different tools including SWOT, PESTLE and 4R’s have evidenced that Occidental of Oman is always on the advantage of ensuring they achieve the Best Alternative for Negotiated Agreement (BATNA).
- Also, this report highlight the need for holistic planning by prioritising on all expectation from the initial opening to the closure and agreement phases of negotiation.
(Solution) CIPS PIN NUPCO Formal Commercial Negotiation Plan
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- For the current integrated modules assignment, a formal negotiation plan has been developed appropriate for the Procurement and Supply Management (PS&M) focusing on organisation operations.
- In this assessment, the National Unified Procurement Company (NUPCO) a leader in Saudi Arabia procurement, logistics and supply chain management for pharmaceutical, medical devices and supplies for government hospitals in Saudi Arabia (KSA).
- Further, the Ultrasound Machines procurement category has been identified in this report. By successfully reflecting on the content from driving value through procurement and supply, managing expenditures, developing contracts, sourcing essentials, negotiation in procurement and supply, relevant insights of the negotiation plan has been provided. Further, in this integrative assessment, the various tools applied include STEEPLE, Porter’s 5 Forces, SWOT analysis and Mendelow Matrix Stakeholders have been used to develop a successful negotiation strategy.
- The importance of this has been informed by the fact that NUPCO being a procurement organisation prioritise on attaining cost spending efficiencies and improvement of the healthcare services providers to government hospitals.
- This is with the skills, concessions, alternatives in the negotiation prioritised identified in this integrative assessment.
(Solution) CIPS PIN RCU Driving value through procurement and supply;Managing expenditures; Developing contracts; Sourcing essentials; Negotiation in procurement and supply
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An organisation's Supply and Procurement Management (PS&M) department has a formal negotiation plan that was created for this integrated module assignment.
The organization that will be discussed is Royal Commission of AlUla (RCU), which is a front-runner in Saudi Arabia when it comes to commissioning of infrastructure and visitors facilities which underpin AlUla future success while at the same time protecting natural beauty and historic sites.
Within this study, the category of procurement for IT Systems has been recognized. Relevant insights into the negotiation strategy have been offered via reflection on information from the following areas: managing expenditures, negotiating in procurement and supply, sourcing necessities, developing contracts, and driving value through purchasing and supply.
Various tools such as STEEPLE, SWOT analysis, Porter's 5 Forces, and the Mendelow Matrix are utilized. When formulating the strategy for the negotiations, stakeholders were considered. Since RCU is a procurement organization, the rationale for this is that they aim to improve tourism and archaeological sector services provided to government institutions while also achieving cost savings.
Government funding in tourism has been decreased due to the worldwide economic downturn that followed the COVID-19 pandemic. Consequently, RCU has few options when it comes to available resources. Therefore, it is critical that they negotiate value for money with their stakeholders.
In order to ensure a successful operation, it is necessary to work on a detailed negotiating plan. Their respective sourcing strategies, predetermined terms and conditions, and relationships with stakeholders are all part of the negotiation strategy.
The necessity of creating the negotiation strategy is dictated by the results and conclusions of this integrated assessment. To do this, one must properly plan, test, propose, negotiate, agree, and conclude the process.
Stakeholder relations are vital in different strategies and phases of the negotiation, according to the acquired findings. In addition, for RCU to maximise their competitive advantage in sourcing IT Systems, they would accomplish BATNA and MLA for the proper outcomes.
Several gaps have been observed that are in accordance with the findings and recommendations in this research. These shortcomings highlight the need of implementing these suggestions to address them.
One of them is making sure that all relevant parties are included in the planning process by incorporating current technology.
Additionally, in order to prevent conflicts of interest, it is necessary to incorporate explicit documentation. That is in conjunction with process-specific, market-driven bargaining strategies.
(Solution) CIPS Project Evaluating the Impact of Generative Artificial Intelligence (AI) on Procurement Activities in Oman LNG
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(Solution) CIPS PSE Module 4- Sourcing Essentials in PS&M (PSE) Red Sea Global (RSG)
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This assignment focuses on exploring different sourcing approaches and their relevance in a specific category of spend in Red Sea Global (RSG) organisation.
The spend category include leasing of construction equipment which are used in the organisation operations.
Also, sourcing approaches used in Information Technology (IT), logistics, staff uniforms, and vehicles have been equally evaluated. The sourcing approaches in line with CIPS guidance notes put into account are single, sole, dual and multiple sourcing.
The finding in this report highlight on the need for using the sourcing approaches to gain value for money outcomes and leveraging on competitive advantage. This is with best sourcing decision being the outcome of the process.
Additionally, by appropriate sourcing approach, the organisation is in a position of leveraging on competitive advantage successfully. For this report, multiple sourcing are appropriate if there is a need for engaging more than a single supplier with single sourcing engaging single supplier.
Conversely, sole sourcing are applied in a situation an organisation is making procurement from monopolistic suppliers in their area of practice.
Dual sourcing conversely is used when needs conflict with different suppliers involved for solving problems which result from engaging single or multiple sourcing strategy.
Considering RSG case organisation, using different sourcing approaches for various spend categories is evidenced from pre-awarding, after-awarding and post-awarding of contractors influenced by their relevance.
For ensuring sourcing approaches increase value for PS&M practice and maximise capacity for leveraging on supplier appraisal checklist, various recommendation could be provided. These are;
- Invest in technology and automation of their supply chain network for selection of best sourcing approach
- Improving overall engagement of stakeholders in different sourcing approaches
- Come up with appropriate specifications which are in alignment of procurement and supply chain policies
- Simplify significantly the information sourced pertaining to tendering and information sharing in the sourcing approaches used
(Solution) CIPS PSE NUPCO Sourcing Essentials
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- In this analysis, we compared four sourcing strategies used by the NUPCO organization for their IT spending. According to these sourcing strategies, we have evaluated prospective IT providers.
- It has been found that NUPCO's IT spend category is best served by a multi-source procurement strategy. It was decided that the solitary, dual, and multiple sourcing discussion should occur elsewhere.
- The Kraljic analysis tool's conclusions about the leveraged nature of the supplier relationship and IT procurement's technical and quality requirements led to the adoption of this approach.
- Carter's 10Cs methodology will be used to identify an IT provider.
(Solution) CIPS PSE RCU Cohort (Practitioner) Module 4 – Sourcing Essentials in Procurement & Supply
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This assignment focus is evaluating various sourcing approaches used in Procurement and Supply Chain Management (PS&M).
To achieve this aim, Royal Commission of Al-Ula (RCU) is used as the organisation of interest.
By focusing on different categories of spend including technology systems, various sourcing approaches have been evaluated. The sourcing approaches in line with CIPS Module Notes include single, sole, multiple, and dual sourcing.
The findings of this assignment have been informed by various tools and models used in analysis including Kraljic matrix, Mendelow matrix, business hierarchy of needs and SWOT analysis among others.
The findings indicate multiple sourcing appropriate to involve many suppliers, single sourcing only one supplier with dual sourcing two suppliers only often evidencing conflicting expectations.
At the end of this assignment, a supplier appraisal checklist has been provided using the Carter’s 10Cs model in the technology system sourcing category.
From the findings and conclusions in this assignment, the identified limitations can be managed by using the following recommendations;
- Transitioning from only one sourcing approach for all their spend categories and select each for all their spends
- Ensure policies in PS&M are appropriately implemented while prioritising on their different stakeholders interest areas
- Embrace of technologies in their sourcing process for sake of achieving modernised suppliers appraisal and eventual selection
- Improve RCU Ariba and SAP system intended for improving exchange of data and information for supporting their sourcing approaches embrace
(Solution) CIPS PSE Sourcing Essentials Assessment
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- Smiths Detection has a robust procurement and supply guided by various clauses, including control, quality, records, and timely management of the sourcing process.
- For different categories of spend, Smiths Detection applies single, dual, multiple, or sole sourcing process.
- Drawing from the pros and cons of the different sourcing methods, it is apparent that there is no unique and universal approach for Smiths Detection sourcing.
- Rather, the approaches are unique to the categories of spend.
- Drawing from the Carter’s 10 Cs appraisal model, it is essential for Smiths Detection to examine the various aspects of the potential suppliers for informed decision-making process.
(Solution) CIPS Qatar Developing Contracts- PDC
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This report has focused on the terms and conditions developed in QRC and their importance in sourcing noted. The terms and conditions identified are used in sourcing for secondment services by QRC as part of their operations in Qatar Railway sector.
The focus is on the success of the terms and conditions in ensuring risk of poor quality achieved, time extension, costs increase and unethical strategies.
Additionally, part of this research has focused on evaluating the performance measures monitoring process and management by use of terms and conditions which have been identified and summarised.
The different terms and conditions as evidenced in appendix section are detailed and holistic. This is with battle of the forms being embraced to come up with common agreement based on terms and conditions set.
The use of the identified terms and conditions in QRC are informed by need for use of various resources, ordering process, risks management and demands specified.
The main findings in this report highlight the different terms and conditions as holistic to ensure high-level quality services provided by QRC organisation.
This is at the same time making sure supply strategy is on-time and ethical sourcing pursued. This is in terms and conditions applied in resolving challenges with performance and monitoring success levels.
The key findings in this report similarly highlight that the different terms and conditions are used in resolving performance challenges owing to differences in their representation. This has been identified to be regarded as battle of the forms.
The main findings is that before the process of negotiation is initiated, it is essential to benchmark to identify their core differences.
The different findings in this report have been obtained by using different tools and techniques in line with the CIPS Module Notes. These key findings informed on the following recommendations;
- Broadening terms and conditions successfully
- Enhancing suppliers involvement in offering services for avoiding battle of the forms
- Terms and conditions integrating Qatar government laws and policies
- Benchmarking high performers in Qatar
- Improving experiences and knowledge of PS&M teams for terms and conditions successful management
(Solution) CIPS Qatar Managing Expenditures with Suppliers
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(Solution) CIPS Red Sea Global Module: Developing Contracts in Procurement and Supply (PDC)
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In this assessment of developing contracts in procurement and supply, a focus on an identified contract in Red Sea Global (RSG) has critically been evaluated.
The explanation focuses on how the terms and conditions assist the organisation in ensuring effective management of risks of poor quality, extension of time, increased costs and unethical practice.
Also, the role of terms and conditions in ensuring the relevant performance measures monitoring and management are put into account. RSG organisation is classified as a highly visionary developer fully owned by Public Investment Fund (PIF) of Saudi Arabia considered.
To achieve the intended aim of this assessment, the focus is on Convertible Construction Contract with the terms and conditions selected being general and used in various construction categories in the organisation.
From the evaluation of the contract terms and conditions, the obtained findings indicate that the contract terms and conditions are detailed and used to guide success of procurement and supply.
The terms and conditions guarantee P&SM success in managing the risks of quality, time, costs overruns and ethics. They are classified to categories of risks management, Force Majeure, Costs management, Indemnity, Insurance and performance.
Also, with PS&M working in collaboration with other different departments in the organisation (HR, Accounts, Finance, Legal and IT), cumulative success is guaranteed. This is through delivery of different projects enhancing well-being of clients, community and environment.
Also, an outline of “battle of the forms” concept has been carried out with a detailed explanation on scope of ensuring all agreements are pursued and integrated in RSG terms and conditions successfully. The best practice of managing the issue has been evident.
There are different gaps identified from the findings and conclusions in this assessment. To manage these gaps, the recommendations are;
- A review of risks management approach integrated to the terms and conditions
- Develop a clear approach for agreement with different suppliers for managing “battle of the forms”
- To use various KPI’s and reports to implement contracts
- To reconstitute how innovation and technologies are included in implementing contracts
- To enhance scope of understanding and awareness regarding the contract terms and conditions